Project Administration
Understand, maintain, and handle the administrative functions of a project to deliver a successful outcome.
Type
Functional
Competency Area
Project Management
Levels
Basic knowledge of project administration
Understands and locates project administration responsibilities within broader project management concepts, processes, and life cycles
Scopes project requirements in terms of functions, deadlines, and outcomes
Supports project planning by preparing agenda, taking minutes, and drafting follow-up notes
Maintains project documentation
Interprets project budget using project administration resources (timesheets, timeframes, workflows)
Maintains project documentation library, including budgets, project expenditures, stakeholder engagements, and calendars
Schedules regular meetings, followed by communicating key decisions and actions items
Drafts project budget through necessary documentation
Drafts project budget to optimise resources that will achieve a successful outcome within the expected time requirements, project specifications, and budget
Monitors project documentation to identify bottlenecks and evaluate resource utilisation
Provides necessary documentation to internal and external stakeholders
Oversees administrative functions
Reviews project budget, keeping in mind timeframes and long-term objectives
Conducts risk analysis using project documentation, historical patterns, and forecasting insights
Liaises with external stakeholders to assess project status in terms of timelines and resources
Assists project manager in overseeing administrative functions of the project
Advises project manager on timelines and project plan
Finalises and manages project budget based on long-term objectives
Resolves project bottlenecks through relevant forums and stakeholders
Advise project manager on project procedures, resources optimisation, risk management tactics, and timelines
Oversee project timeline and plans, with the goal of tracking steps towards a successful outcome