Project Administration

Understand, maintain, and handle the administrative functions of a project to deliver a successful outcome.



Competency Area

Project Management


Basic knowledge of project administration

Understands and locates project administration responsibilities within broader project management concepts, processes, and life cycles

Scopes project requirements in terms of functions, deadlines, and outcomes

Supports project planning by preparing agenda, taking minutes, and drafting follow-up notes

Maintains project documentation

Interprets project budget using project administration resources (timesheets, timeframes, workflows)

Maintains project documentation library, including budgets, project expenditures, stakeholder engagements, and calendars

Schedules regular meetings, followed by communicating key decisions and actions items

Drafts project budget through necessary documentation

Drafts project budget to optimise resources that will achieve a successful outcome within the expected time requirements, project specifications, and budget

Monitors project documentation to identify bottlenecks and evaluate resource utilisation

Provides necessary documentation to internal and external stakeholders

Oversees administrative functions

Reviews project budget, keeping in mind timeframes and long-term objectives

Conducts risk analysis using project documentation, historical patterns, and forecasting insights

Liaises with external stakeholders to assess project status in terms of timelines and resources

Assists project manager in overseeing administrative functions of the project

Advises project manager on timelines and project plan

Finalises and manages project budget based on long-term objectives

Resolves project bottlenecks through relevant forums and stakeholders

Advise project manager on project procedures, resources optimisation, risk management tactics, and timelines

Oversee project timeline and plans, with the goal of tracking steps towards a successful outcome